Finance Manager

Department: Accounting
Division: Destination St Andrews
Group: Hospitality & Real Estate

Basic Function

Primary responsibility for managing the general accounting staff and the financial concerns of Destination St. Andrews.  Serves as the financial advisor to the General Manager and all key managers of the businesses.  Executes the role in alignment with Kohler Co. policies, procedures and matrixed organization structure.  Must maintain the highest level of integrity and candor to all key management levels of the business. 

Specific Responsibilities

1. Advise the management of the business and Kohler Co. from a financial perspective. Interpret and communicate in a straightforward manner.  Analyze and quantify business activities and decisions in financial terms using Kohler Co. methodologies. Train and leverage support staff in these roles.

2. Function as a contributing member of the operating teams of the businesses serviced.

3. Responsible for keeping the financial records in accordance with UK GAAP, tax, legal and Kohler Co. requirements.  These requirements are to be consistently applied from period to period.  Maintain the business’s chart of accounts in a manner compatible with Kohler Co. requirements.  Maintain a timely documented balance sheet reconciliation process.

4. Support the businesses’ development projects.  Project scope may vary from market viability, acquisition analysis, feasibility studies, competitive positioning, establishing sales and profit objectives.  In close partnership with the assigned project director, accurately project and report on the financial impact of all projects. Also ensure legal compliance of contracts, sign off on major contracts and ACT compilation

5. Responsible for coordinating the annual budgeting, financial planning and capital planning processes for the business and owner of the end product.  Responsible for the monthly financial projection submission.  Key player in the strategic planning and other business planning processes.

6. Responsible for the financial information reporting for the business.  This reporting is to be in accordance with Kohler reporting formats and design attributes.  The financial information is to be made available to the business and Kohler Co. on a timely basis.  Responsible for maintaining consistent presentation of information and comparative data.  Responsible for bridging comparative results when changes occur in the reporting.

7. Responsible for the Cash Management of the business including customer collections, vendor payments and general cash requirements. Responsible directly for the associate front-end Payroll data collection process.  Responsible either directly or through the use of third party / shared services resources for the net pay payroll process.

8. Responsible for the development of the supporting staff.  This role includes providing knowledge transfer, coaching, constructive feedback and candid appraisal.  It is expected that Managers and Controllers are training potential replacements, financial managers, and key financial process owners.  Likewise, dealing with incompatible associates on a timely basis is also expected.

9. Responsible for maintaining and enhancing the system of internal controls for the business.  Use feedback from internal and external auditors to identify internal control weaknesses.  Direct the performing of physical inventory audits as needed.  Maintain a perpetual inventory process for fixed assets.

10. Assist and/or is responsible for the product and service costing methodologies for the businesses.  The primary focus of these methodologies is to enhance understanding of margin and overall profitable of business segments.

11. Responsible for continuously improving the businesses financial processes from a quality and productivity perspective.  Use benchmarking and best practice information to gain perspective.  Use of disciplined continuous improvement techniques is encouraged.

12. Responsible for the maintenance, integration and enhancement of the accounting systems of the business.

13.  Responsible for the monthly financial projections and the analysis of the income statement, cash flow, and balance sheet for the businesses serviced.

14. Maintain the highest level of honesty and integrity.  Expect and promote that same level of honesty and integrity in the supporting staff.

15. Act as an assistant to the Managing Director on any number of tasks, including negotiating contracts.

16. Provide strategic insight into the direction, design, report capabilities and development of systems and specifications.

17.Review and/or prepare all relevant tax details for corporate filings in conjunction with Kohler Co. tax department.

18. Prepare reports and maintain relationships with municipal, provincial and federal authorities as needed or directed.

19. Responsible for negotiation of insurance premiums and claims.

20. Responsible for negotiation and administration of Pension Benefits and Life Insurance.

Systems: 

1. Oversee the systems and information technology areas for Destination St. Andrews. 

2. Through supervision of the Technical Analysts and through the support of Corporate Information Systems, provide systems solutions and support to the H&RE businesses to increase business effectiveness, solve problems, and create new opportunities. 

3. Provide strategic insight into the direction, design, report capabilities and development of systems and specifications.

Purchasing:

1. Oversee the purchasing function for Destination St. Andrews. 

2. Through supervision of the Manager – DSA Purchasing provide systems and support to the businesses to increase business effectiveness, solve problems, and create new opportunities. 

3. Provide strategic insight into analyzing changes or new issues in materials and supply to reduce costs, improve quality and service.

Relationships and Contacts

Internal Relationships:
1.  Reports to the Director - Group Admin & Controller, Hospitality & Real Estate.
2.  Dotted line reporting relationship to Managing Director – Old Course Hotel.
3. Works closely with all key business managers.
4. Cooperates with Internal Audit in the execution of that Function’s role and responsibility. 
5. Works closely with Kohler Co. Corporate Accounting, Planning and Tax.

External Relationships:
1. Works with external auditors.
2. Contact with government agencies with ongoing communication with Kohler Co. government process owners.
3. Industry contacts as appropriate.

Education and Experience Requirements

College degree in the field of Accounting or Finance.  An MBA or CPA is preferred.  A minimum of 3 years experience in related positions.

Core Competencies

In addition to exhibiting the Core Competencies of: Build Trust, Drive Continuous Improvement, Focus on the End Customer, and Set High Standards of Performance, the person must exhibit competency in:

• Communication
• Planning and organizing
• Professional knowledge and skill
• Developing others
• Decision making